Circular 12/12: Annual General Meeting


  • This circular provides details of the AGM of the Association in Paris on 29th October 2012 and the arrangements for voting by proxy.


Dear Sirs


1. Notice of Annual General Meeting on 29th October 2012

The Notice of the Annual General Meeting was given in the Directors’ Report and Financial Statements for the year ended 20th February 2012. An amended Notice is set out overleaf.

2. Agenda for Annual General Meeting

The Agenda is attached. This contains items in connection with the Report and Accounts (paragraph 4), Election of Directors (paragraph 5), Directors’ Remuneration (paragraph 6), Rules (paragraph 7), Restructure of the UK Club (paragraph 8) and Auditors (paragraph 9).

3. Proxy Form

A Proxy Form and Schedule of Votes are enclosed in respect of the resolutions in items 4, 5, 6, 7, 8 and 9 of the Agenda. Please note the completed form must reach the Secretary at the latest 12 hours before the Annual General Meeting.

Yours faithfully



• Members requiring further information should contact their usual Club contact.


The United Kingdom Mutual Steam Ship Assurance Association (Bermuda) Limited Incorporated under the laws of Bermuda

Notice of Meeting

Notice is hereby given that the Annual General Meeting of the Members of the Association will be held at Le Hotel Bristol, Paris on Monday, 29th October 2012 at 9 am for the following purposes:-

To receive the Directors’ Report and Financial Statements for the year ended 20th February 2012 and if they are approved to adopt them.

To elect Directors

To consider amendments to the Rules

To consider the remuneration of Directors

To consider the restructure of the UK Club

To appoint auditors and authorise the Directors to fix their remuneration

To transact any other business of an Ordinary General Meeting

By order of the Board

D.W.R. Hunter


1st October 2012


A Member entitled to attend and vote at the above Meeting is entitled to appoint a proxy to attend and vote instead of him. The instrument appointing a proxy shall be delivered to the Secretary not less than 12 hours before the holding of the meeting.

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