All circulars issued since 1995 are to be published here.  The content of these circulars can be searched using the search bar below.

A broader search of other Club publications and other materials can be made in the "Knowledge and Developments" section of this website.

Date: 19/03/2004
Outline Circular Ref 4/04).War risks P&I cover for crew risk and legal costs previously excluded under the Bio-Chem exclusion will now be provided. The cover is subject to the Member’s usual deductibles...
Date: 03/03/2004
Outline karl.lumbers@thomasmiller.com or telephone +44 20 7204 2307 with any questions regarding this circular.This circular provides members with a sample copy of an instructional CD-ROM on standard marine...
Date: 02/03/2004
Overspill Reinsurance Arrangements Outline Circular 2/04 - "2004 Policy Year" and the forthcoming issue of UK Club News.Circular 2/04 dated February, 2004 in which the Members were informed of the...
Date: 19/02/2004
USA - NEW AUTOMATED MANIFEST SYSTEM REGULATIONS Outline http://www.cbp.gov All Members should refer to this circular as the short deadlines involved make action,...
Date: 05/02/2004
OutlineSGM adopted resolution amending the Club's war risks exclusion in respect of pollution and passenger liabilities. TO THE MEMBERS Dear Sirs SPECIAL GENERAL MEETING -...
Date: 04/02/2004
 Outline War Risks P&I cover for 2004 policy year Limit remains at US$400 million Excess point remains "proper value" of ship...
Date: 03/02/2004
OutlineThe additional premium system for tankers carrying persistent oil to or from the United States will continue for the 2004 policy year. Rates have been reduced by approximately five per...
Date: 02/02/2004
Outline International Group Pool upper limit raised to US$50 million Individual club retention remains at US$5 million Limits and scope of Group Excess of Loss programme...
Date: 08/01/2004
Special General Meeting - Proposed Amendment to War Risks Exclusion Outline 02/03 and 06/03). The Board will consider, at its next meeting on 26th January, 2004 the terms on which this special cover may be offered from 20th...
Date: 31/12/2003
OutlineThis circular summarises US requirements for approval of ship security plans for US flag ships, and for foreign ships trading to the US. Notwithstanding contrary recommendations from some US...
Date: 01/11/2003
Outline <dir></dir> TO THE MEMBERS Dear Sirs We refer to the Association's circular dated October, 2003 (ref: 15/03) describing proposed new requirements of the Panama Canal Authority (PCA)...
Date: 05/10/2003
OutlineThis circular outlines the requirements for emergency plans required for ships transiting the Panama Canal. The requirements apply to ships carrying excess of 400 metric tons of oil as cargo...
Date: 04/10/2003
Annual General Meeting - 20th October 2003 OutlineReport of the AGM proceedings and resolutions adopted.TO THE MEMBERS Dear Sirs At the Annual General Meeting held on 20th...
Date: 03/10/2003
  OutlineHalf year figures show strong investment performance but confirmation of increased claims for 2002 policy year. Supplementary premium estimates maintained at nil for all open policy years...
Date: 02/10/2003
  TO THE MEMBERS Ref 4/01) recommending revised wordings of the Standard Form Letters of Indemnity and Bank "Join In" agreements for use by Members in circumstances where they are requested to...
Date: 01/10/2003
Outline www.ecbs.org.club.payments@thomasmiller.comThis Circular requests Members, Club Correspondents and suppliers of services to provide or confirm details of their International Bank Account Number (IBAN)....
Date: 01/09/2003
Download:
TO THE MEMBERS Dear Sirs ANNUAL GENERAL MEETING   1. Notice of Annual General Meeting on 20th October, 2003 The notice of the Thirty-fourth Annual General Meeting is given in the...
Date: 01/07/2003
TO THE MEMBERS Dear Sirs PASSENGER COVER At their meeting in Paris on 10th July 2003, the Directors considered whether a limit should be imposed on Club cover for passenger ships. They had available to...
Date: 01/06/2003
TO THE MEMBERS Dear Sirs IMO INTERNATIONAL SHIP AND PORT FACILITY SECURITY (ISPS) CODE Members will be aware that at a Diplomatic Conference held at IMO in December 2002, amendments to SOLAS were adopted which address certain...
Date: 01/05/2003
TO THE MEMBERS Dear Sirs Policy Year Review and Financial Year Highlights at 20th February 2003 Review of Open Policy Years 2000 Policy Year At their meeting in May, the Directors...
Date: 01/04/2003
TO THE MEMBERS Dear Sirs WAR RISKS P&I COVER We refer to [<A HREF="ClubCircular0203">Circular 2/03</A>] dated February 2003, informing the Members of the basis on which special war...
Date: 02/03/2003
TO THE MEMBERS Dear Sirs Overspill Reinsurance Arrangements We refer to circular 3/03 dated February, 2003, in which the Members were informed of the reinsurance arrangements for the 2003 policy...
Date: 03/02/2003
TO THE MEMBERS   Dear Sirs OIL POLLUTION IN THE UNITED STATES TANKER VOYAGE ADDITIONAL PREMIUM SYSTEM - 2003 POLICY YEAR The additional premium system...
Date: 02/02/2003
  TO THE MEMBERS Dear Sirs 2003 POLICY YEAR Reinsurance Arrangements As Members will be aware from their renewal negotiations, there has been a significant increase of around 37...
Date: 01/02/2003
  TO ALL MEMBERS Dear Sirs WAR RISKS P&I COVER AND US TERRORISM RISK INSURANCE ACT 2002 As indicated in our earlier circular ([<A HREF="ClubCircular0103">ref....
Date: 01/01/2003
TO ALL MEMBERS Dear Sirs US TERRORISM RISK INSURANCE ACT We refer to our previous circular on this subject ([<A HREF="ClubCircular1602">ref.16/02</A>]). We can confirm that a large...
Date: 02/11/2002
TO THE MEMBERS US TERRORISM INSURANCE Dear Sirs The additional mutual premium required for this coverage is set out in the notice. If you fail to pay the additional premium by...
Date: 01/11/2002
  TO THE MEMBERS US TERRORISM INSURANCE LEGISLATION Dear Sirs This legislation is likely to come into effect possibly as early as 28th November 2002 and could have very serious consequences...
Date: 05/10/2002
TO THE MEMBERS Dear Sirs ANNUAL GENERAL MEETING - 21st OCTOBER, 2002 At the Annual General Meeting held on 21st October, 2002, the Report and Accounts as audited and certified for the period ended 20th...
Date: 04/10/2002
  TO THE MEMBERS Dear Sirs REVIEW OF OPEN POLICY YEARS2003 POLICY YEAR GENERAL INCREASE At the meeting held on 21st October the Board reviewed the development of the Association's...
Date: 02/10/2002
TO THE MEMBERS LIST OF SHIPS Dear Sirs With effect from 30 September 2002, the list of ships entered in the Association will be accessible on the Association’s main website,...
Date: 01/10/2002
Download:
  TO THE MEMBERS Dear Sirs ANNUAL GENERAL MEETING 1. Notice of Annual General Meeting on 21st October, 2002 The notice of the Annual General Meeting is given in the Directors'...
Date: 01/09/2002
TO THE MEMBERSkarl.lumbers@thomasmiller.com so that you may be placed on our mailing list. Adobe...
Date: 01/08/2002
TO THE MEMBERS   ref: 1/02) dated January 2002 contained information regarding the second phase of implementation of the International Safety Management Code (ISM), applying to all cargo ships not in phase...
Date: 01/05/2002
TO THE MEMBERS CLOSURE OF THE 1999 POLICY YEAR Dear Sirs At their meeting on 22nd April the Directors decided to close the 1999 policy year without further call. Members will recall that a reduced...
Date: 01/03/2002
TO THE MEMBERS Overspill Reinsurance Arrangements Dear Sirs We refer to Circular 3/02, dated February 2002, in which the Members were informed of the reinsurance arrangements for the 2002 policy year....
Date: 04/02/2002
TO THE MEMBERS Dear Sirs RULE AMENDMENTS At the Special General Meeting held in Bermuda on 14th February 2002, the Resolution proposing amendments to Rule 5(E) as indicated in the Agenda, was passed....
Date: 03/02/2002
TO THE MEMBERS Dear Sirs OIL POLLUTION IN THE UNITED STATESTANKER VOYAGE ADDITIONAL PREMIUM SYSTEM - 2002 POLICY YEAR The additional premium system for tankers carrying persistent oil to or from...
Date: 02/02/2002
TO THE MEMBERS Dear Sirs WAR RISKS P&I COVER At their meeting on 28th January, 2002, the Directors resolved to provide special war risks P&I cover to the Members in accordance with the...
Date: 01/02/2002
  TO THE MEMBERS Dear Sirs 2002 POLICY YEAR Reinsurance arrangements The Members will recall that for the 2000 policy year the Group’s reinsurance arrangements were agreed on the...
Date: 02/01/2002
TO THE MEMBERSref. 12/01). The Board will consider, at its next meeting in Athens, on 28th January, 2002 the terms on which this special cover may be offered from 20th February, 2002.Dear Sirs PROPOSED...
Date: 01/01/2002
 TO THE MEMBERSDear Sirs INTERNATIONAL SAFETY MANAGEMENT CODE 1st JULY 2002 SECOND PHASE IMPLEMENTATION. Members are reminded that the deadline for compliance with the second phase...
Date: 04/10/2001
  TO THE MEMBERS   Circular 9/01, dated September 2001. As indicated, the Directors did not at that time give seven days' notice of cancellation of the Association's special war risks P&I...
Date: 03/10/2001
TO THE MEMBERS ANNUAL GENERAL MEETING - 11TH OCTOBER, 2001 At the Annual General Meeting held on 11th October, 2001, the Report and Accounts as audited and certified for the period ended 20th February,...
Date: 02/10/2001
TO THE MEMBERS   REVIEW OF OPEN POLICY YEARS 2002 POLICY YEAR GENERAL INCREASE At the meeting held on 11th October, 2001 the Board reviewed the development of the Association's funds and...
Date: 01/10/2001
TO THE MEMBERS FROM THE CHAIRMAN Attached to this letter is a circular announcing, inter alia, the decision of your Board to order a general increase of 20 per cent of premium rating, plus the increase...
Date: 02/09/2001
  TO THE MEMBERS   Dear Sirs WAR RISKS P&I COVER As a consequence of the World Trade Center tragedy on 11 September 2001, we would like to remind Members of the terms of...
Date: 01/09/2001
TO THE MEMBERS PAYMENT OF CONTRACTUAL COMPENSATION TO CREWMEMBERS As you may be aware the IMO Council and the Governing Body of the ILO established a Joint Expert ad hoc Working Group to; (a)...
Date: 01/06/2001
Download:
Revisions to the LOF contract and the Special Compensation P&I Clause (SCOPIC)   November 1999 (22/99). This circular included a recommendation that SCOPIC should be incorporated into all future LOF...
Date: 02/05/2001
TO THE MEMBERS CLOSURE OF THE 1998 POLICY YEAR At their meeting on 30th April the Directors decided to close the 1998 policy year without further call. Members will recall that a reduced supplementary...
Date: 01/05/2001
Download:
TO THE MEMBERS Dear Sirs BILLS OF LADING - DELIVERY OF CARGO STANDARD FORMS OF LETTERS OF INDEMNITY TO BE GIVEN IN RETURN FOR: (A) Delivery of cargo without production of...
Date: 02/02/2001
TO THE MEMBERS   www.amsa.gov.au. Dear Sirs NEW COMPULSORY INSURANCE REQUIREMENTS IN AUSTRALIAN WATERS Members should be aware that new Compulsory Insurance requirements for non...
Date: 01/02/2001
TO THE MEMBERScircular ref 1/01.Dear Sirs, 2001 POLICY YEAR Oil pollution limit The Board has determined in accordance with Rule 5 B(iii) that for the 2001 policy year the sums to which...
Date: 01/01/2001
TO THE MEMBERS   Dear Sirs, OIL POLLUTION IN THE UNITED STATES TANKER VOYAGE ADDITIONAL PREMIUM SYSTEM - 2001 POLICY YEAR The Association's reinsurance arrangements through the...
Date: 01/11/2000
TO THE MEMBERS Dear Sirs STOWAWAYS In recent months there has been a dramatic increase in the number of stowaway incidents involving the use of containers, culminating earlier this year in the...
Date: 02/10/2000
TO THE MEMBERS   Dear Sirs 1999 POLICY YEAR SUPPLEMENTARY CALL 2001 POLICY YEAR GENERAL INCREASE At their meeting on 23rd October 2000 the Directors decided to order a 30 per cent...
Date: 01/10/2000
TO THE MEMBERS ANNUAL GENERAL MEETING - 23RD OCTOBER, 2000 At the Annual General Meeting held in San Francisco on 23rd October, 2000, the Report and Accounts as audited and certified for the period...
Date: 01/08/2000
TO THE MEMBERShttp://www.state.ak.us/dec/dspar/ipp/frpage.htm or from the following address: Financial Responsibility Program, 410 Willoughby Avenue, Suite 105,...
Date: 01/06/2000
TO THE MEMBERS AND CORRESPONDENTS   Dear Sirs CHANGE OF OFFICE NAMES IN ASIA-PACIFIC Some of the managers' offices in Asia and Australia are undergoing name changes to bring them into line...
Date: 01/05/2000
TO THE MEMBERS Dear Sirs, CLOSURE OF THE 1997 POLICY YEAR At their meeting on 17th April the Board decided to close the 1997 policy year without further call. Members will recall that a reduced supplementary...
Date: 01/04/2000
TO THE MEMBERS TELEPHONE NUMBER CHANGES FOR THE MANAGERS' LONDON OFFICE The telephone numbering system for London (and for certain other cities in the United Kingdom) is being reorganised because the...
Date: 01/02/2000
TO THE MEMBERSDear Sirs, 2000 POLICY YEAR Oil pollution limit Following the decision (supported by the UK Club) of the International Group to increase reinsurance protection for oil...
Date: 02/01/2000
TO THE MEMBERS OIL POLLUTION IN THE UNITED STATES TANKER VOYAGE ADDITIONAL PREMIUM SYSTEM - 2000 POLICY YEAR The additional premium system for tankers carrying persistent oil to or from the...
Date: 01/01/2000
TO THE MEMBERS OIL POLLUTION IN THE UNITED STATES: NON-TANK VESSELS AND CALIFORNIA REQUIREMENTS The California Nontank Vessel Contingency Plan regulations (of which details were previously given in the...
Date: 01/12/1999
  TO TANKER OWNERS   Dear Sirs, BLUE CARDS CLC Certificates - 1969 and 1992 Civil Liability Conventions For the last two years two separate regimes have been...
Date: 04/11/1999
TO THE MEMBERS Year 2000 - Contact Arrangements for the Millennium Weekend Correspondents will have special instructions to ensure that everything possible is done to help you, even if there are areas...
Date: 03/11/1999
TO THE MEMBERS Dear Sirs, Amendment to Lloyd's Open FormSpecial Compensation P&I Clause (SCOPIC) An international conference in 1989 agreed a new salvage convention which made a profound change to the...
Date: 02/11/1999
  TO THE MEMBERS Dear Sirs, MUTUAL PREMIUM FOR THE 2000 POLICY YEAR The New “Mutual Premium” System With effect from 20th February 2000, the Association will change the system for...
Date: 05/10/1999
TO THE MEMBERS Dear Sirs, ANNUAL GENERAL MEETING - 25TH OCTOBER, 1999 At the Annual General Meeting held in Hong Kong on 25th October, 1999, the Report and Accounts as audited and certified for the period ended...
Date: 04/10/1999
  TO THE MEMBERS Dear Sirs, 1998 SUPPLEMENTARY CALL At their meeting on 25th October the Directors decided to order a 30 per cent supplementary call for the 1998 policy year, instead of...
Date: 03/10/1999
TO THE MEMBERS Dear Sirs, PAPERLESS TRADING - THE BOLERO PROJECT Members will recollect from the As stated in the earlier circular, the Clubs in the International Group are supportive of the...
Date: 02/10/1999
O THE MEMBERS Dear Sirs, CONTRACTS OF CARRIAGE Following the coming into force this year of the United States Shipping Reform Act, a number of United States shippers have sought to negotiate contracts...
Date: 01/10/1999
TO THE MEMBERS Dear Sirs, ANNUAL GENERAL MEETING - CORRECTION TO THE AGENDA Reference is made to the Association's circular ref 14/99 concerning the Annual General Meeting. The Managers regret that the...
Date: 02/09/1999
TO THE MEMBERS Dear Sirs, ANNUAL GENERAL MEETING 1. Notice of Annual General Meeting on 25th October, 1999 The notice of the Annual General Meeting is given in the Directors' Report and...
Date: 01/09/1999
TO THE MEMBERS Dear Sirs, Pirates and Armed Robbers: A Master's Guide Piracy and armed robbery continue to be a serious problem for shipowners and their crews, in the face of which shipowners will wish...
Date: 01/07/1999
  TO THE MEMBERS Dear Sirs, OIL POLLUTION IN THE UNITED STATES:NON-TANK VESSELS AND CALIFORNIA REQUIREMENTS The Association's These arrangements, made on behalf of all...
Date: 02/06/1999
Download:
  TO THE MEMBERS Dear Sirs, YEAR 2000 - RECENT DEVELOPMENTS We refer to the Association's However, following two days of intensive debate, the meeting adopted two documents, a...
Date: 01/06/1999
Download:
TO THE MEMBERS Dear Sirs, PRACTICAL GUIDELINES FOR YEAR 2000 CONTINGENCY PLANNING We are pleased to attach your copy of a new publication designed to help shipowners prepare their own Year 2000...
Date: 03/04/1999
TO THE MEMBERS Dear Sirs, CLOSURE OF THE 1996 POLICY YEAR At their meeting on 19th April the Directors decided to close the 1996 policy year without further call. Yours faithfully THOS...
Date: 02/04/1999
TO THE MEMBERS Dear Sirs, SPECIAL GENERAL MEETING - 24 MARCH, 1999 At the Special General Meeting held in Bermuda on 24th March, 1999, the Membership voted unanimously in favour of the single...
Date: 01/04/1999
  TO THE MEMBERS circular 2/99 of February this year that the Managers have been holding discussions with providers of spill management and spill response services, in the light of concerns about the cost of...
Date: 02/02/1999
  TO THE MEMBERS Dear Sirs, YEAR 2000 - RECENT DEVELOPMENTS Following the last circular dated September 1998 and preceding circulars on the subject of the Year 2000 it was felt that it...
Date: 01/02/1999
TO THE MEMBERS Dear Sirs, OVERSPILL CALL PROTECTION For the 1999 policy year, the Association is providing substantial additional protection for its Members against the possibility of meeting the...
Date: 03/01/1999
Claims and Underwriting correspondence by e-mail The Club has been using e-mail internally since 1987 but in the past two years we have seen a huge increase in the use of external e-mail via the internet and other...
Date: 02/01/1999
TO THE MEMBERS Dear Sirs, THE INTERNATIONAL TANKER OWNERS POLLUTION FEDERATION LIMITED ("ITOPF") ITOPF was established as a non-profit-making organisation in 1968, primarily to administer the...
Date: 01/01/1999
TO THE MEMBERS Dear Sirs, OIL POLLUTION IN THE UNITED STATESDRY CARGO SHIPS AND CALIFORNIA LEGISLATION Members who trade vessels to California, (other than tankers - which already have their own...
Date: 03/12/1998
  TO THE MEMBERS Dear Sirs, Paperless Trading - The Bolero Project The Association, in conjunction with other P&I Clubs in the International Group, has been reviewing progress on...
Date: 02/12/1998
TO THE MEMBERSDear Sirs,Bills of Lading - Delivery of CargoStandard forms of letters of indemnity to be given in return for: A. Delivering cargo without production of the original Bill of Lading <br...
Date: 01/12/1998
TO THE MEMBERS Dear Sirs, GENERAL AVERAGE/CHARTERPARTY CLAUSES We refer to the Association's Prior to 1994, the York Antwerp Rules allowed the recovery of pollution expenses and liabilities in...
Date: 01/10/1998
TO THE MEMBERS Dear Sirs, 1997 Policy Year Supplementary Call1999 Policy Year Advance Call The supplementary call originally planned for the 1997 policy year and advised to the Members at the...
Date: 01/09/1998
  TO THE MEMBERS Dear Sirs, INTERNATIONAL GROUP AGREEMENT (IGA) We refer to previous circulars on this subject, and in particular to A progress report has been issued in the form...
Date: 02/07/1998
  TO THE MEMBERS Dear Sirs, INTERNATIONAL GROUP AGREEMENT (IGA) Further to previous circulars on this subject (the last circular being Further details of this development are...
Date: 01/07/1998
  TO THE MEMBERS Dear Sirs, ISM (International Safety Management) Code - Evidence Of Certification Members will be aware that as of 1st July, 1998, most flag states require operators of...
Date: 02/05/1998
TO THE MEMBERS Dear Sirs, YEAR 2000 - THE MILLENNIUM BUG As previously advised by the Club's We are now pleased to enclose with this letter the Ship2000™ Toolkit, which has been developed to...
Date: 01/05/1998
TO THE MEMBERS Dear Sirs, CLOSURE OF THE 1995 POLICY YEAR At their meeting on 23 April the Directors decided to close the 1995 policy year without further call. Yours faithfully THOS...
Date: 04/04/1998
TO THE MEMBERS 5/98 dated March, 1998, a further meeting took place on 3rd April between representatives of the International Group and officials from DCIV, but no progress was made either on the Group's application to...
Date: 03/04/1998
  TO ALL TANKER MEMBERS Dear Sirs, BLUE CARDSCLC CERTIFICATES1969 AND 1992 CIVIL LIABILITY CONVENTIONS Members are referred to our Circular dated January, 1998. As stated in...
Date: 02/04/1998
<dir> TO THE MEMBERS Ref: 6/98), which was sent out to the Members of all the International Group Clubs of the urgent need to address the problems associated with the Year 2000 Millennium Bug. ...
Date: 01/04/1998
  TO THE MEMBERS Dear Sirs, YEAR 2000 - THE MILLENNIUM BUG Most Members will be aware already of the problems posed by the approaching change in millennium for computer hardware and...
Date: 01/03/1998
  TO THE MEMBERS Dear Sirs, INTERNATIONAL GROUP AGREEMENT (IGA) Background As reported in the Association's circular reference At a meeting between representatives of the...

Emergency Contacts


If you need to call our offices out of hours and at weekends, click After Office hours for a up to date list of the names of the Duty Executives and their mobile phone numbers. 

Ship Finder


This Ship Finder is updated on a daily basis. Members who need to advise the Club of updates to their recorded ships' details should advise their usual underwriting contact.

You are currently offline. Some pages or content may fail to load.