TO THE MEMBERS
SPECIAL GENERAL MEETING OF THE UNITED KINGDOM MUTUAL STEAM SHIP ASSURANCE ASSOCIATION (BERMUDA) LIMITED
PROPOSED AMENDMENTS TO RULES AND DIRECTORS’ REMUNERATION
Please find enclosed papers for a Special General Meeting to be held on 19th January 2017 in Bermuda.
The SGM will be asked to adopt amendments to the Rules of The United Kingdom Mutual Steam Ship Assurance Association (Bermuda) Limited (UKB) and The United Kingdom Mutual Steam Ship Assurance Association (Europe) Limited (UKE). In respect of UKE, such amendments can be agreed only by UKB as the sole Member of UKE, and the passing of the resolution will be treated as providing authority for UKB to amend UKE’s Rules accordingly.
The SGM will also be asked to approve an increase in the annual fee paid to the Chairman of UKB. The current annual fee of US$12,000 was set in 1995 and is no longer commensurate with the Chairman’s responsibilities. It is proposed that the fee be raised to US$35,000. The Chairman is also paid attendance fees, which are the same as for any other Director (currently US$4,000 per meeting, set in 2007) and it is proposed that these be left unchanged.
The Notice of Meeting overleaf refers.
A Proxy Form and Schedule ofVotes are enclosed in respect of the resolutions contained in the Notice of Meeting.
Please note that the completed form must reach the Secretary by email, fax or mail at the latest 12 hours before the Meeting.
THOMAS MILLER (BERMUDA) LTD
For more information
Members with any questions regarding this circular are requested to contact Dr Chao Wu Tel: +44 20 7204 2157 email: email@example.com
NOTICE OF A SPECIAL GENERAL MEETING OF THE UNITED KINGDOM MUTUAL STEAM SHIP ASSURANCE ASSOCIATION (BERMUDA) LIMITED
Notice is hereby given that a Special General Meeting of the Members of The United Kingdom Mutual Steam Ship Assurance Association (Bermuda) Limited will be held at 10.00am on Thursday 19th January 2017 at the offices of Appleby, Canon’s Court, 22 Victoria Street, Hamilton HM 12, Bermuda, for the purpose of considering and, if thought fit, passing the resolutions set out below:
Resolution to propose changes to the Rules of UKB and UKE
“That with effect from 12 noon Greenwich Mean Time on 20th February 2017, the amendments contained in the Appendix, be and are hereby adopted”.
Resolution to propose changes to Directors’ remuneration
“That the annual fee paid to the Chairman of the Association be increased from US$12,000 to US$35,000 per annum.”
By Order of the President
THOMAS MILLER (BERMUDA) LTD
9th January 2017
1. A Member entitled to attend and vote at this Special General Meeting is entitled to appoint a proxy to attend and, on a poll, to vote in his place. A Form of Proxy is enclosed.
2. The Form of Proxy may be returned by email, fax or post to the Secretary at the address shown on the attached letter. To be valid, the proxy must be received no later than 12 hours prior to the Meeting.