Circular 11/11: Annual General Meeting


This circular provides details of the AGM of the Club in Athens on 17th October 2011 and the

arrangements for voting by proxy.


Dear Sirs


1. Notice of Annual General Meeting on 17th October 2011

The notice of the Annual General Meeting was set out in the Directors' Report and Financial Statements for the year ended 20th February 2011. An amended Notice is set out overleaf.

2. Agenda for Annual General Meeting

The Agenda is attached.

3. Proxy Form

A Proxy Form and Schedule of Votes are enclosed in respect of the resolutions in items 4, 5, 6 and 7 of the Agenda. Please note the completed form must reach the Secretary at the latest 12 hours before the Annual General Meeting.

4. Election of Directors

Nominations have been received for the election of seven new Directors, namely, Messrs I. Güngen, G. Henderson, Ng Yat Chung, P. Pathy, E. Rothwell, N.H. Schües and Datuk Nasarudin Idris.

Details are contained in paragraph 5 of the Agenda.

5. Remuneration

Details of proposed increases in remuneration of Directors and Committee Members are contained in paragraph 6 of the Agenda.

Yours faithfully


• Members requiring further information should contact their usual Club contact.

The United Kingdom Mutual Steam Ship Assurance Association (Bermuda) Limited

Incorporated under the laws of Bermuda

Notice of Meeting

Notice is hereby given that the forty second Annual General Meeting of the Members of the Association will be held at the Westin Athens - Astir Palace Resort, Vouliagmeni, Athens on Monday 17th October 2011 at 9.00 am for the following purposes:-

To receive the Directors' Report and Financial Statements for the year ended 20th February 2011 and if they are approved, to adopt them.

To elect Directors.

To appoint auditors and authorise the Directors to fix their remuneration.

To consider the remuneration of Directors and Committee Members.

To transact any other business of an Ordinary General Meeting.

By Order of the Board

D.W.R. Hunter


29th September 2011


A Member entitled to attend and vote at the above Meeting is entitled to appoint a proxy to attend and

vote instead of him. The instrument appointing a proxy shall be left with the Secretary at Thomas Miller (Bermuda) Ltd, 1st Floor Chevron House, 11 Church Street, Hamilton, HM11, Bermuda not less than 12 hours before the holding of the meeting.


Staff Author