Club documentation: 100 per cent from day one
The UK Club has set itself the target of completing the cover documentation for every renewing, or newly joined ship by the close of business on the 20th February.
We are well on the way to achieving that with 98 per cent of documentation completed at the renewal deadline of midday 20th February. The renewed Certificates of Entry, debit notes, Blue Cards and other documentation can all be downloaded almost immediately after renewal is agreed and processed via the Members’ Area of our website.
If you have not been able to obtain your documentation by Friday 21st February, please call your usual underwriting contact urgently to resolve the matter.
Our recent experience has been that increasingly rigorous port inspections and regulation has detained those Members' ships unable to show current or correct insurance documentation. Even where cover has renewed, the lack of documentation for the forthcoming policy year will risk contravening local authority requirements and prevent the ship's departure until proper documentation i.e. Certificates of Entry, Blue Cards etc are presented.
Members joining or renewing their entries for 2014 receive PDF copies of their documentation by email, either directly or through their brokers. These electronic documents are true original documents. These PDFs can be outputted to a colour printer and presented as original documents.
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Port authorities may require evidence of insurance prior to the expiry of current documents. Ships without 2017 policy year documentation prior to 20th February may face trading delays.
Timely documentation keeps you trading
Port authorities may require evidence of insurance prior to the expiry of current documents. Ships without 2016 policy year documentation prior to 20th February may face trading delays. Some jurisdictions may ask to see a 2016/17 Certificate of Entry, which can only be issued by the Club once renewal has been agreed. Members and brokers may wish to check with local port agents about documentary requirements.